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Going Behind the Scenes at Grammy Live
It takes a year to plan the 9-hour live coverage for the Grammy Awards, which this year served 7 million view sessions. Here's how Akamai, All Mobile Video Digital Media, and a team of over 100 people put it together.
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"This is an exciting show to work on, not only because it’s an awards show, but because it’s an incredible concert,” says Joe Einstein, vice president of technical services and operations at All Mobile Video Digital Media. Einstein is smiling in the Los Angeles sun outside the Staples Center, 2 days before the 57th Grammy Awards.

Indeed, Einstein and his 50 crew members are all remarkably relaxed with less than 48 hours until their biggest event of the year, the 9-hour-plus Grammy Live webcast, which covers everything from celebrities on the red carpet to the Grammy Premiere awards ceremony to artist interviews and an audience cam during the main event, not to mention a wrap-up show after the awards. Of course, it’s the kind of calm that only comes from having done such a big event every year for the past decade, and from a team that plans accordingly.

Einstein—first with AEG and now with AMV (All Mobile Video bought AEG in 2014)—has worked on the Grammy Awards for 10 years and has been running the webcast from a mobile unit for the past 3 years. “Every year we’ve been refining it from both a content standpoint and a technology standpoint,” he says.

“We start planning next year’s the day after this one is done,” says Bill Wheaton, senior vice president and general manager of the media division at Akamai, the CDN that takes the feed from All Mobile Video and delivers it to PCs, connected televisions, and hundreds of types of mobile devices. Einstein adds that preparation for Grammy Live really ramps up about 4 months ahead of the February event, which this year drew more than 1.2 million total users and more than 7 million view sessions.

A Grammy Companion Event

Of course, each year, the Recording Academy—the organization behind the Grammy Awards and more—strives to improve the user experience, so each webcast is different from the last. The first online efforts came all the way back in 2001, says Paul Madeira, executive producer of Grammy Live. “We were actually doing something close to a Grammy Live back in 2001, when the technology wasn’t there,” Madeira says. “I’ve been at the Academy for 15 years and have watched this grow and the technology catch up with us.”

The biggest change for 2015 was to turn the webcast into an “information-based” event, according to Miranda Eggleston, who handles clearances and releases for the Academy and, as a producer for Grammy Live, literally calls the shots in the AMV truck during the webcast. “Instead of competing content, we had companion content,” she says, with trivia, fun facts, social media posts, and questions from fans, giving webcast viewers a second-screen experience to keep them engaged during the Grammy telecast.

On his way to winning four Grammy awards, Sam Smith stopped to take a selfie on the red carpet with Grammy Live cohosts Quddus (far left) and Louise Roe (far right), as well as fellow Best New Artist nominee Brandy Clark (center right, with Smith’s arm on her shoulder). Photo credit: John Agger/Akamai 

“Our numbers improved this year,” Eggleston says, noting that this year’s webcast was a true 9-hour-plus event, with compelling content delivered throughout. “Viewers continued to watch Grammy Live as a companion to the telecast, which is always our goal.”

Over the years, the Grammy Live team has looked at numbers from previous events to continuously improve their programming and give viewers what they want. During the course of the past few years, they’ve determined that the red carpet coverage—which includes dozens of celebrity interviews by Grammy Live cohosts Quddus and Louise Roe—and the Grammy Premiere Awards ceremony—at which the vast majority of awards are announced, including all of the international categories—drew the most viewers.

At any point during the webcast’s 9 hours, viewers could choose from one of four camera angles to play in the main window, while thumbnails of the other angles played below. So a viewer could watch the presentation of the Best Latin Pop Album at the Premiere ceremony in the main window, while keeping an eye out for that Sam Smith interview and checking out Taylor Swift’s dress in the thumbnails.

Of course, while viewers saw four camera angles at any given time, Einstein’s crew of 50, which included freelancers and full-time AMV employees, was running more than four cameras. The producers in the AMV Mobile Unit Celebrity production truck dealt with more than twice that many camera feeds, deciding on-the-fly which camera feed would supply which angle in the video player, which AMV built. This year, the cameras included a Sony HDC-2500 wireless RF camera that allowed an operator to roam both the red carpet and backstage during the broadcast, as well as robotic cameras that showed arrivals at the red carpet and a 360-degree view above the red carpet. (For a complete list of all the equipment used by the AMV crew, see the sidebar Grammy Gear.)

Unique Content

During the awards show, the feeds included stage left, stage right, backstage, and the Danny Clinch photo room, where the famous photographer took portraits of all the winners. Also, for the first time this year, the webcast included shots from two “audience cams,” robotic cameras above the crowd inside the Staples Center. Even though those feeds included no audio, they were among the most-watched and clicked-on angles, says Madeira. Those gave viewers images they wouldn’t have otherwise been able to see, such as Paul McCartney standing and dancing during Jeff Lynne and Ed Sheeran’s performance of ELO’s “Mr. Blue Sky,” or Kanye West getting up from his seat to jump onstage when Beck won the best album award, while both Jay-Z and Beyonce shouted, “No!”

All Mobile Video Digital Media’s Joe Einstein outside the mobile production unit Celebrity, where the Grammy Live webcast is produced. Photo credit: John Agger/Akamai 

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